The use of information collected through our Service, such as student demographic, health, and collected form information, shall be limited to the purpose of providing the Service for which the Customer (defined below) has engaged Magnus, including supporting the Customer and answering questions and resolving issues regarding student(s). This policy does not apply to the practices of companies that Magnus does not own or control, or to people that Magnus does not employ or manage.
Magnus collects information under the direction of its Clients, and has no direct relationship with the individuals whose personal data it processes. If you are a customer of one of our Clients and would no longer like to be contacted by one of our Clients that use our service, please contact the Client that you interact with directly. We may transfer personal information to companies that help us provide our service. Transfers to subsequent third parties are covered by the service agreements with our Clients.
Magnus has no direct relationship with the individuals whose personal data it processes. An individual who seeks access, or who seeks to correct, amend, or delete inaccurate data should direct his query to the Magnus’s Client (the data controller). If requested to remove data we will respond within a reasonable timeframe.
We will retain personal data we process on behalf of our Clients for as long as needed to provide services to our Client. Magnus will retain this personal information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact our U.S.-based third-party dispute resolution provider (free of charge) at https://feedback-form.truste.com/watchdog/request.
Student Privacy Pledge
Magnus has taken the Student Privacy Pledge by publicly committing to responsibly collect student data. The Student Privacy Pledge is accessible here.
Information Collection and Use
Magnus collects personal information when you register with the Service and when you use the Service. The use of information collected through our Service is limited to the purpose of providing the Service for which Magnus has been engaged.
Visitors to our Public Site may provide us with name, email and other contact information if they request additional information regarding our Service.
Magnus receives certain student information from Customers in connection with the implementation and provision of the Service. For example, Customers provide basic student information, manually or through integration with student information systems, in connection with the Service when they are setting up the Service for their use.
Parents also provide health care and other personal information (such as immunization history, allergies, etc.) regarding students for use by Customers in connection with the Service.
You may be able to log into our Service using single sign-on providers or single sign-on features of other products. These services will authenticate your identity and may share certain personal information with us such as your name and email address.
Magnus automatically receives and records information on our server logs from your browser, including your IP address, Magnus cookie information, and the page you request. Magnus uses information to fulfill support requests, improve its Service, and determine which technologies to support.
Magnus may provide you with information from third party providers in order to educate you on health and wellness opportunities. Examples of this type of information include, but are not limited to immunization information and information about particular medications.
Magnus may aggregate your information with information from other users and share aggregated information with interested third parties.
Magnus collects information under the direction of its Customers, and has no direct relationship with the individuals whose personal data it processes. Magnus works with some of its Customers to help them provide notice to their students concerning the purpose for which personal information is collected.
Behavioral Targeting / Re-Targeting
Magnus does not participate in behavioral advertising through its subscription Service and on related web sites (such as the Magnus web site used by Customers to enter information about their students), and will not display ads on its Service. If our third-party partner(s) are providing advertising on our Public Site and you wish to not have this information used for the purpose of serving you interest-based ads, you may opt-out by clicking here. Magnus cannot control all advertising you see while browsing our Public Site as this can be dependent on your individual browser and/or computer settings.
Your mobile device’s application store may ask for, access or track any location based information from your mobile device at any time while downloading or using our Mobile Apps or Services.
Your mobile device’s application store may share your geo-location data with third parties for the purpose of them serving you ads for places (such as restaurants) in your area. If you do not wish to allow us to share your information in this manner please opt-out at the device level.
You may opt-out of location based services at any time by editing the setting at the device level.
Your mobile device’s application store may use mobile analytics software to allow us to better understand the functionality of our Mobile Software on your phone. This software may record information such as how often you use the application, the events that occur within the application, aggregated usage, performance data, and where the application was downloaded from. We do not link the information we store within the analytics software to any personally identifiable information you submit within the mobile application.
As is true of most web sites, we gather certain information automatically and store it in log files based upon usage of our Public Site. This information includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and click-stream data.
We use this information, to analyze trends, to administer the Public Site, to track users’ movements around the Public Site and to gather demographic information about our user-base as a whole. We do not link this automatically-collected data to personal information. This information is primarily used to support our users.
Information Sharing and Disclosure
- Information held in the Service is used by Customers (schools) to manage compliance with legal requirements relating to student immunizations, health records and other matters; manage their health departments; and communicate with faculty, staff, and parents.
- We provide the information to emergency personnel and other healthcare professionals as described in our Service under applicable HIPAA rules and confidentiality requirements. These professionals may use your personal information to perform medical services as authorized, and to communicate with you.
- In certain situations, Magnus may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
- We respond to subpoenas, court orders, or legal process, or to establish or exercise our legal rights or defend against legal claims.
- We may deliver educational information or product information from companies that provide relevant information, products or services for our Customers. These companies do not receive your personal information.
- We may provide information about you or your school to companies that assist us in providing Services, such as a hosting provider or a customer service provider. These companies are authorized to use your information only as necessary to provide these Services and to assist with supporting our clients.
Magnus works with partners and other service providers in the healthcare and education industries.
Transfers to subsequent third parties are covered by the provisions in this policy regarding notice and choice and our service agreements with our Customers.
Choice and Access
You may contact your school (our Customer) if you have any questions regarding information collected through the Service.
We reserve the right to send you certain communications relating to the Service, such as Service announcements and administrative messages, which are considered part of your Magnus account, without offering you the opportunity to opt-out of receiving them.
Access and Changes to Your Data
Upon request Magnus will provide you with information about whether we hold any of your personal information. You may access, correct, or request deletion of your personal information by contacting us. We will respond to your request within a reasonable timeframe.
Some of your information may be accessed and modified through the Service. For example, parents can review, edit, and delete information relating to their child’s basic medical information in the Service. Magnus acknowledges that you have the right to access your personal information. Magnus has no direct relationship with the individuals whose personal data it processes. For other information, an individual who seeks access, or who seeks to correct, amend, or delete inaccurate data should direct his or her query to the Magnus Customer, who is the data controller. If requested to remove the data, we will respond within a reasonable timeframe.
You can disable your Magnus account by contacting Magnus directly. Magnus will retain your information for as long as your account is active or for as long as needed to provide services to our Customer. We will also retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
Children under age 18 may not have their own account with the Service. Accounts for minors are administered by their parent or guardian. Magnus will not contact children under age 18 about our Service, and does not ask a child under age 18 for more personal information.
The security of your personal information and our Customers’ information is important to us. We limit access to personal information about you to employees who we believe reasonably need to come into contact with that information to provide our Service or in order to do their jobs.
We have physical, electronic, and procedural safeguards that comply with HIPAA and federal regulations to protect personal information about you. When you enter sensitive information, such as login credentials or health information on our forms, we encrypt the transmission of that information using secure socket layer technology (SSL).
We follow generally accepted standards to protect the personal information submitted to us, both during transmission and once we receive it, however no method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, we cannot guarantee its absolute security. If you have any questions about security of our Service, please contact us at firstname.lastname@example.org.
To learn more about security, including the security steps we have taken and security steps you can take, please read our Privacy and Security page at magnushealth.com/privacy-and-security/.
If you wish to subscribe to our blog, we will use your name and email address to send the blog to you. Out of respect for your privacy, you may choose to stop receiving our blog or marketing emails by following the unsubscribe instructions included in these emails.
Our Public Site offers publicly accessible blogs or community forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. To request removal of your personal information from our blog or community forum, please contact us. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.
Magnus may update this policy. We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address specified in your Magnus account or by placing a prominent notice on our site prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.
Questions & Suggestions
If you have questions or suggestions, please contact us at:
323 West Martin Street
Raleigh, NC 27601
Effective Date: 04/04/2018
Older Versions of this Document: