Waring School empowers health staff and saves time with streamlined record collection.

SCHOOL PROFILE

Location: Beverly, MA

Type: Day School

Size: 150 students

Grades: K – 12

Contact Person: Jan Lindsay, Nurse

The Challenge

When Waring School mailed required student health forms to parents each summer, those forms were returned to the school via traditional mail. Nurse Jan Lindsay then spent the two weeks prior to the start of school organizing piles of paperwork, making a list of those students with missing forms, and then contacting those students’ parents. “It involved a lot of chasing down of families via email. As the beginning of school approached, we then went to the phones,” Lindsay said.

Even with those efforts, there were some parents who waited until the very last day, when Waring School left for their annual camping trip in New Hampshire. “That was the worst – dealing with forms and medication instructions as we were trying to load up the vans and get ourselves to camp,” Lindsay said. Each year, these same issues resurfaced and the receptionist frequently had to assist in making phone calls as well, making it difficult to tally just how much time the cumbersome process consumed.

“The Magnus system is always improving… It has streamlined the process and enables me to access from anywhere there is internet. ”

— Jan Lindsay, Nurse

The Solution

In choosing Magnus, Lindsay noted, “the biggest factor was that Magnus is set to remind parents of what they owe.” Now in the second year with Magnus, Lindsay utilized the Client Services team, stating, “I clung to Aketa like she was a life raft. That made a huge difference in my comfort level contacting Magnus with questions. She was a huge help to me, and was both helpful and patient.”

Since Waring School implemented SMR in May of 2011, the system has continued to evolve. “The Magnus system is always improving. It has provided a level of empowerment both for us receiving the information as well as for the parents who can successfully access and alter their files. It has streamlined the process and enables me to access from anywhere there is internet,” Lindsay said.

The Result

SMR makes life easier.

A streamlined SMR process makes the difference at Waring School. “The very small percentage of non-compliant parents will always be there, but it is so much easier now,” Lindsay said, adding, “Now I spend a little time each day looking over the new arrivals. The filing is done immediately, and I can do it from [off campus],” Lindsay noted.

Remote access makes all the difference.

Remote access means Lindsay has the ability to access a student’s file from the field using a smart phone. And, emergency preparedness is improved through Magnus911, which Waring School coaches and faculty can easily use from any device with Internet access.

“Certainly time and money are both being saved. However, it is the ease of use
for parents, nurses, and the fact that it is HIPAA protected that I love the most.”

Cheryl Tardif, Student Health Center Director

The Result

Parent response and success for international families.

Parent ease of use is a big positive for Hebron Academy. “[Parent] response is evident in their compliance. They do it and in a timely manner. It is easy for them and they know what has to be done,” Tardif said. She also noted the system is user-friendly for international parents. “We also have a 35% international population. Parents from around the world use SMR without difficulty,” she said.

Improved emergency response processes.

Magnus911 and Magnus Mobile are favorites for Tardif. “We love the 911 card for emergency room visits and when we have students that need to see care providers off campus. We simply click the ‘fax to provider’ button and all the information needed by the doctor’s office is sent,” Tardif said, noting how this module has really improved internal processes in emergencies. As for Magnus Mobile, “I love it and use it all the time,” Tardif said.

Summary

Waring School experienced the challenges of a manual based system, struggled to get updates to student files, and had to make phone calls to collect missing information. Then they found a solution in Magnus Health SMR, and now they are enjoying the ability to closely track compliance, employ automated reminders to parents, and utilize the emergency module, all from on or off campus. And best of all, the streamlined process empowers both Waring School and the parents of their students to access, edit, and manage student health information at any time, from anywhere.

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